Learn the essential techniques for making PDF documents accessible to users with disabilities.
Why PDF Accessibility Matters
PDFs are everywhere in business and education. Reports, forms, contracts, and educational materials are commonly distributed as PDFs. Making these documents accessible ensures everyone can access important information.
Key Elements of Accessible PDFs
Proper tag structure provides logical reading order. Alternative text describes images and graphics. Bookmarks enable navigation in long documents. Form fields include labels and instructions. Language settings ensure correct pronunciation.
Common Accessibility Issues
Scanned documents without OCR are completely inaccessible. Missing document structure confuses screen readers. Images without alt text exclude blind users. Poor reading order scrambles content. Inaccessible forms prevent completion.
Remediation Process
Start with source document accessibility when possible. Use proper heading structure. Add alt text to all meaningful images. Ensure correct reading order. Test with assistive technologies.
Testing PDF Accessibility
Use automated checkers like Adobe Acrobat accessibility checker. Manual testing with screen readers is essential. Keyboard navigation testing ensures all elements are reachable. Color contrast verification ensures readability.
Tools and Technologies
Adobe Acrobat Pro offers comprehensive remediation tools. CommonLook and other specialized tools provide advanced features. Microsoft Office accessibility features help create accessible source documents.
Conclusion
Accessible PDFs require attention throughout the creation process. While remediation is possible, creating accessible documents from the start is more efficient and effective.